— case studies

Conferences

for Large Organizations

challenge:

You’ve got hundreds of people showing up, important people speaking… and you need it all caputured— at the same time you are planning and running the whole thing!

Conferences can be particularly challenging for several reasons: It’s easy for inexperienced photographers to either make the event look dull, or get in the way of your attendees focusing on what matters.

Secondly, the same client that usually books HuthPhoto Conference coverage, usually also has some of her most busy days RUNNING the event. So there’s no time to babysit and give direction to less prepared photographers.

Finally there’s a LOT of hours to a conference, and frankly lost of downtime for a photographer— so it can get expensive to get the needed coverage.

solution:

HuthPhoto has several advantages to take away your conference day stresses. We have over 30 years of covering a wide variety of events, so we know the kind of images you are looking for (see below) without your having to spell it all out.

👥 We also have a team approach, without photographers with a variety of skills and price-points, so we can put together an ideal package to get what you need, at a price that’s better than other single photographers at our experience level.

And our secret sauce is knowing the shots that you’ll really love and use on your social media, and share with your organization to show off how cool the event was.

💡Tip: With our skills, we can zip in and snap the key moments without disturbing the flow and focus of your speakers.

Details

client: UNC Kenan-Flagler School of Business, Greater Durham Chamber of Commerce, Duke
School of Law, Duke Ob/Gyn, Duke Health, UNC Tax Center

rough cost:

A short 2 hour speaker series might be $500, a single day conference $1250+, and multi-day conferences $2000-$5000+

special options:

Add in a group photo, business headshots for attendees, or a photo slideshow to present
all the event highlights during the closing dinner (and later post to your social channels).

We can also easily post a web gallery of the images so you can promote next year’s
event, and attendees can grab photos of them to share with their company/on social.

How can I get great photos of a Durham or Chapel Hill NC

conference?

Start a Project... Get in touch!

We understand that you need quality coverage to showcase the best of what your conference events have to offer!

Tips:

think outside the conference room — some of the best images come from the networking & coffee time, or when people meet at the registration table
stock images — a good photographer will snap evergreen images of people taking notes, the awards in a row, a wide photo of the event. These all are useful to put in your promos for the next year’s event
have your photographer supply a set of fun moments and highlight photos to run as a slide show during dinner — everyone will be engaged, laughing, pointing & posting their own snaps to social media saying how fun your event is

How do Huthphoto Conference photos turn out?

Process Overview

01.

Get in touch, tell us about your conference or trade show, the number of attendees, a rough idea of speakers/sessions, and the feel of your organization. A great early step is a brainstorming session over Zoom with Ken & Colin where we can listen to your needs, and share the ideas we have to make your conference coverage perfect.

02.

We’ll quickly send your info on how we work, the styles of photos that might work best for you, and some preliminary pricing info.

03.

We plan your photo day including:

a schedule to get the most the time
ideas for getting you flexible photo coverage, ways we can save you money and our tips to make the day a breeze
getting you photos through the conference to give to your social media team

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What to Expect



One of the great joys on working a large special event is
the quality of colleagues you come across— Working
with HuthPhoto has severed the JP Morgan Corporate Challenge well.

“They are current with technology, have a great eye, deliver added value, and simply get it. I would not hesitate to recommend them to any of my agency friends.”

Alan Tieuli Senior Administrator: Communications

JPMorgan Chase Corporate Challenge Series

Key Advantages:

R

30 years experience

R

Friendly, trained team to help People relax

R

Online scheduling & Reminders

R

Onsite delivery to your Social Media Teams

R

Retouched Photos in all projects

Q

Skip the stress of planning it all yourself!

HuthPhoto knows conferences, business, speakers . We know how to make everyone look great — and your event look as exciting as it was. You’ll have a great set of photos to not only show off the event, but images that’ll become a file you’ll dip into all year in your publications with great speaker shots, photos that include your diverse staff/attendees having fun.

Study

Expect a smooth & fun day

For our UNC Kenan-Flagler conference clients, we take their early conference itinerary outline and help them plan out just the right coverage for the day — and suggest ways to involve our Team to keep the price UNDER budget.

They also love our add-ons like offering a headshot photo area, or social media photos sent during the event.

Client

UNC Kenan-Flagler

Client since

2018

View Conference Galleries

Learn more for planning your conference coverage

No obligation!

Let’s have a chat…

We love to brainstorm conference coverage with you. Once you have a date and a rough outline of your schedule and key photo needs — let’s talk about what photo plan might suit you (and your boss’ budget) best.

Did you know?

HuthPhoto now offers video services.

Consider how video interviews, short praises from attendees, or other video assets could be used to not only show off how great this year was… but to also promote next year as the “don’t miss” event.

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